How to Manage User Access

To create special access for a new User, navigate the area of the webite you wish to create special access to and select the Manage Access option from the IASP 5.0 administration tools (mouse over the IASP icon):

1. Select the User's email address via the User Picker (the User must have CONFIRMED their User registration before appearing in the User Picker)
2. Select the specific End Date the access should expire or select 'Perpetual' for ongoing access
3. Set 'Access' to the required level
4. Set 'Type' to 'Read' (unless you are creating Administration access for an administrator, in which case select: 'Write').
5. Click 'Save'

The new User will now appear in the table with the relevant access level alongside their e-mail address.

Note: To create global access, simply select the Manage Access option within the IASP Contol Panel and repeat the steps above.

One of IASP's stand out features is the integrated Access Management System that allows website administrators to password protect virtually any area of content within their website.

There are two steps to create password protected areas within your website:

1/ Set the Access Level of the relevant content area(s).

Depending on the configuration of your website, various content editors will contain an Access Level dropdown field.

The Access Levels available are:

• Public
• Registered User
• Member Level 1
• Member Level 2
• Member Level 3
• Administrator

All visitors can access Public areas of your website.
Any visitor who has completed the registration process on your website can access Registered User areas of your website.
You can either manually create (or sell via a Membership package) access for Member Level 1, 2 and 3 users.
You must manually create Administrator access for users to either your entire website or any specific area within it.

Note: Where an Access Level dropdown appears in a content editor on your website it will be accompanied with a Yes/No checkbox field titled: Display in Menu (or Display in Lists).
This gives you the option of selecting to hide all links to the password protected area(s) of your website from visitors who are not logged in with relevant permissions. Alternatively, if you do not select this option, the password protected area(s) will display in navigation menus or list views of your website to public visitors, however, a login prompt will appear to non-logged in visitors when they try to access these area(s).
You can customise the login prompts within the IASP Control Panel > Automated Messages area.

2/ Once you have set the relevant Access Levels of the areas of your website you want to password protect you can then create the access permissions for individual or groups of uses by selecting the Manage Access option in the IASP Administration Tools Menu.

Note: Selling automated Member Access via an e-commerce transaction is available - please contact IASP for more information.
Creating (or selling) Group Access requires integration of special functionality by IASP and is not a standard option with all IASP websites. Please contact IASP for more information.

When you select the Manage Access option within the IASP Administration Tools, a table displaying all current users with special access to the relevant area of your website displays (as pictured with the full version of this article).

To create special access for a new User:

1. Select the User's email address via the User Picker (the User must have CONFIRMED their User registration before appearing in the User Picker)
2. Select the specific End Date the access should expire or select 'Perpetual' for ongoing access
3. Set 'Access' to the required level
4. Set 'Type' to 'Read' (unless you are creating Administration access for an administrator, in which case select: 'Write').
5. Click 'Save'

The new User will now appear in the table with the relevant access level alongside their e-mail address.

Note: To create global, site-wide access for user(s), including global, site-wide Administration Access, navigate to your IASP Control Panel and select the Manage Access option.

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